League Founded in 1980
CONSTITUTION AND BYLAWS OF THE
Adopted March 24, 1994
ARTICLE I. NAME, OFFICE, PURPOSE
Section 1. NAME. The name of the organization shall be the Central Illinois Youth Soccer League and may herinafter be denoted as "CIYSL".
Section 2. PRINCIPAL OFFICE. The principal office of the CIYSL shall be located at the Central Illinois Youth Soccer League, 2700 West Lawrence, Suite Q, Springfield, Illinois 62704. The mailing address for the CIYSL shall be Central Illinois Youth Soccer League, 2700 West Lawrence, Suite Q, Springfield, Illinois 62704. The location of the office may be changed by two-thirds vote of the Board of Directors.
Section 3. PURPOSE. The purpose of the Central Illinois Youth Soccer League is to organize, promote, and administer soccer for youth up to and including those nineteen years of age throughout the central portion of the state of Illinois, and to encourage good sportsmanship and fair play of all the participants therein.
The Central Illinois Youth Soccer League will achieve its purpose by:
ARTICLE II. BOUNDARIES/DISTRICTS
Section 1. The jurisdiction of the Central Illinois Youth Soccer League shall extend to all associations, clubs, and teams who choose to affiliate and qualify for membership, drawn primarily from Central Illinois. When and if jurisdictional boundaries are set by the United States Youth Soccer Association (hereinafter "USYSA") or the Illinois Youth Soccer Association (hereinafter "IYSA"), affiliated associations, leagues, clubs, and teams shall henceforth be drawn from those boundaries.
Section 2. The Board of Directors will establish districts within the boundaries of the Central Illinois Youth Soccer League. The Board of Directors will create the positions necessary to handle the responsibilities of the CIYSL within such districts.
Section 3. The CIYSL shall consist of five administrative districts:
ARTICLE III. AFFILIATION
The Central Illinois Youth Soccer League (CIYSL) shall be affiliated with the Illinois Youth Soccer Association (IYSA) and through such affiliation with the United States Youth Soccer Association (USYSA) and United States Soccer Federation (USSF).
ARTICLE IV. MEMBERSHIP
Section 1. VOTING MEMBER. Must be a soccer organization (club, association) fielding Club team(s) for both fall and spring play, operating under a written and duly constituted constitution or set of by-laws, on file with the CIYSL, with authority to schedule soccer fields of appropriate number and size for their member teams, and demonstrated ability to provide appropriately sanctioned soccer officials for games on their fields.
Section 2. TEAM MEMBER. Must be a sanctioned IYSA Club team in good standing.
Section 3. OTHER TEAM CATEGORIES. Recreational, Select, and other special registration categories of IYSA sanctioned teams.
Section 4. ADMISSION. The Board of Directors must approve the admission of first-time Voting Members.
Section 5. FEES. A per team membership fee may be set annually by the Board of Directors. Such fee will be due at the time of Team registration.
Section 6. TERMINATION/SUSPENSION. The Board of Directors may terminate or suspend with cause the membership of a member team or organization.
Section 7. RETENTION OF AUTONOMY. All members shall retain their own autonomy but will be subject to the Constitution and Rules of the Central Illinois Youth Soccer League and that of the Illinois Youth Soccer Association.
Section 8. MEMBERSHIP APPEAL. In the event an applicant or member seeks to appeal a decision for suspension, or termination, notification of appeal to the Secretary shall be made within ten (10) days of the decision. The Secretary shall immediately request the President to convene within thirty (30) days a Special Meeting of the Members, as authorized by Article IX, Section 5 of these Bylaws, to hear and adjudicate the Board decision. (Amended October 27, 1995; Mike Cotner, Secretary)
Section 9. VOTING PRIVILEGES. Each Voting Member will be entitled to one voting representative duly selected by the voting member organization to attend meetings and to vote in any meetings in which a Voting Membership vote is taken. The votes of the representative will be weighted by the total number of playing seasons (one vote per team, per playing season) of each of the Club teams playing under the auspices of the representative's organization. Calculation will be based on the number of teams playing in the previous year from August 1 - July 31.
Section 10. RESERVED POWERS OF VOTING MEMBERS. The voting members retain certain reserved powers. All of the following matters must be submitted to a vote at a Voting Membership meeting:
ARTICLE V. BOARD OF DIRECTORS
Section 1. GOVERNMENT. The government of the Central Illinois Youth Soccer League shall be vested in the Board of Directors subject to the will of the voting membership as prescribed in these Bylaws.
Section 2. DIRECTORS AND TERMS OF OFFICE The Board of Directors of the CIYSL shall consist of fifteen (15) directors, all of which will be elected except those directors who shall be named by the charter organizations for as long as each of these organizations represent voting members in good standing. These charter organizations are as follows: Springfield Area Soccer Association, Peoria Soccer Club, Little Illini Soccer Club, Quincy United Soccer Club, and Bloomington-Normal Soccer Club. All Directors shall have one (1) vote. The term of office of a Director shall be three (3) years. From among the fifteen directors the Board of Directors shall elect, at the first meeting after the Annual Meeting, a President, up to two (2) Vice-Presidents, Secretary and Treasurer for a one year term. (Amended October 27, 1995)
Section 3. NOMINATION. Not less than thirty (30) days prior to the Annual Member's Meeting the Board of Directors shall appoint a Nominating/Election Committee of at least three (3) CIYSL members not seeking election. The committee will solicit and collect the resume's of individuals desiring to serve as directors, ensuring that at least one candidate in the slate of candidates in resides in each of the CIYSL's districts.
Section 4. POLICY DECISIONS. The Board of Directors shall have the authority to decide any question of policy on behalf of the CIYSL provided such decision does not conflict with the Bylaws.
Section 5. EMPLOYEES. The Board of Directors shall create such staff positions as deemed necessary and feasible and determine wages, hours and working conditions. The Board of Directors shall have the authority to hire, evaluate, promote, discipline, suspend, layoff and terminate any employee of the CIYSL.
Section 6. CONTRACTS. The Board of Directors may authorize any officer, officers, agent or agents of the CIYSL, in addition to the officers so authorized by these Bylaws, to enter into any contract or execute and deliver any instrument in the name of and on behalf of the CIYSL.
Section 7. GIFTS. The Board of Directors may accept on behalf of the CIYSL any contribution, gift bequest, or devise for any purpose of the CIYSL.
Section 8. COMPENSATION. Directors shall not receive any salaries for their services. Nothing herein shall preclude a Director from receiving reimbursement for reasonable expenses incurred while performing as a Director of the CIYSL.
Section 9. QUORUM. A majority of the voting Directors of the Board of Directors as referred to in Article V, Section 2, shall constitute a quorum. A quorum must be present to conduct any meeting of the Board of Directors.
Section 10. DECISIONS. A majority vote of the Board of Directors present shall be required to transact the business of the Board of Directors, unless the vote of a greater number is required by law or by these bylaws.
Section 11. NOTICE. Directors shall be notified of any meeting of the Board of Directors at least five (5) days prior to the meeting. The business to be transacted at said meeting need not be specified in the notice, unless specifically required by the law or these bylaws.
Section 12. DUTIES. In addition to other specified duties, all Directors shall represent the CIYSL in a positive and professional manner, shall attend Board of Directors and General Meetings on a regular basis and shall serve on various committees as designated by the Board of Directors.
Section 13. VACANCY. Any vacancy on the Board of Directors, with the exception of vacancies in the Charter Directors, shall be ;filled by majority vote of the Board of Directors. The appointed Director(s) shall serve until the next Annual Members Meeting, at which time the seat(s) shall be filled by election. Charter Directors shall be named by their organization within three meetings from the time of the vacancy. If a Charter Director is not named in the specified time, the Board of Directors shall appoint a Director to fill the vacancy until the next Annual Members Meeting.
Section 14. ABSENTEEISM. When any voting Director misses three (3) unexcused consecutive meetings of the Board of Directors, such member shall cease to be a Director of the Board of Directors, unless the Board of Directors, by majority vote, determines otherwise. Vacancies on the Board of Directors so created shall be filled as prescribed by these Bylaws. Dismissal from the Board of Directors shall not disqualify a person from exercising his/her rights and performing obligations as a member of CIYSL, and such dismissal shall not prevent any such member from subsequently being elected to the Board of Directors.
Section 15. REMOVAL. Any elected or appointed Board Officer of Director can be removed by two-thirds (2/3) vote of the Board of Directors for failure to perform the duties of the position, and whenever in the judgement of the Board of Directors the best interests of the CIYSL would be served thereby. Such removal shall be without prejudice to the contract rights, if any, of the person removed. (Amended October 27, 1995)
Section 16. RESIGNATION. Any Director who has served written notification of resignation to the Board of Directors shall be considered relieved of duties relative to the position which has been occupied.
ARTICLE VI. DUTIES OF OFFICERS AND DIRECTORS
Section 1. OFFICERS. The Officers of the CIYSL shall be President, up to two (2) Vice Presidents each having equal power and responsibilities except as otherwise noted in these Bylaws, Secretary and Treasurer. No person shall hold more than one of these Offices simultaneously. (Amended October 27, 1995)
Section 2. PRESIDENT. The President shall be the principal Officer of the CIYSL. Subject to the direction and control of the Board of Directors, the President shall be in charge of the business and affairs of the CIYSL; shall see that the resolutions and directives of the Board of Directors are carried into effect, except in those instances in which that responsibility is assigned to some other person by the Board of Directors; and, in general, shall perform all duties incident to the office of President and other such duties as may be prescribed by the Board of Directors. The President shall preside at all meetings of the Members and of the Board of Directors. Except in those instances in which the authority to execute is expressly delegated to another Officer or agent of the CIYSL or a different mode of execution is expressly prescribed by the Board of Directors, or these Bylaws, the President may execute for the CIYSL any contracts, deeds, mortgages, bonds, or other instruments which the Board of Directors has authorized to be executed, and may accomplish such execution either individually or with the Secretary, or any other Officer authorized by the Board of Directors according to the requirements of the form of the instrument. The President shall preside at all meetings of the Members and of the Board of Directors and shall be an ex-officio member of all CIYSL committees.
Section 3. VICE PRESIDENT(S). The Vice President(s) shall assist the President in the performance of duties as the President may direct and shall perform such other duties as from time to time may be assigned by the President or by the Board of Directors, in the absence of the President; or in the event of the President's inability to act, the Vice President representing the largest number of weighted votes if willing and able shall temporarily perform the duties of the President, and when so acting, shall have all the powers of and be subject to all the restrictions upon the Office of the President. (Amended October 27, 1995)
Section 4. SECRETARY. The Secretary shall record the minutes of the meetings of the Members and of the Board of Directors and shall place said minutes on file at the principal office of the CIYSL. The Secretary shall see that all notices are duly given in accordance with these Bylaws or as required by law, be custodian of the CIYSL records, be responsible for maintenance of a directory of the post office address of each Member which shall be furnished to the Secretary by such Member, be responsible for maintenance of a current directory of voting members and perform all duties incident to the Office of the Secretary, and ;such other duties as from time to time may be assigned by the President or by the Board of Directors.
Section 5. TREASURER. The Treasurer shall be the principal accounting and financial Officer of the CIYSL. This Officer shall be responsible for maintenance of adequate books of account for the CIYSL; shall have charge and custody of all bonds and securities of the CIYSL, and be responsible therefore, and for the receipt and disbursement thereof; and shall perform all the duties incident to the Office of Treasurer and such other duties as from time to time may be assigned by the President or by the Board of Directors. The Treasurer shall be responsible for financial reports to be approved by the Board of Directors at scheduled Board meetings and for an Annual Financial Report to be approved at the Annual Members Meeting.
Section 6. DIRECTORS. The Directors of the CIYSL shall perform all other duties as determined by the Board of Directors.
Section 7. LIABILITY. Board members shall not be personally liable for any legal or financial action taken against either the Central Illinois Youth Soccer League, the Board of Directors, or its member clubs, associations, or teams as long as they have acted in what is considered the best interest of the CIYSL and are not guilty of negligence or misconduct.
ARTICLE VII. ELECTION OF DIRECTORS
Section 1. ELECTIONS. All elections shall be conducted at the Annual Members Meeting. Beginning with the Annual Members Meeting in 1995, Director elections will be staggered with ten (10) Directors elected in 1995, three (3) for a three (3) year term, three (3) for a two (2) year term and four (4) for a one (1) year term. Thereafter, there will be four (4) Directors to be elected in 1996 and three (3) each for 1997 and 1998. This sequence of 4-3-3 shall continue unless otherwise changed as a result of Directors retiring early or a change in the number of elected Directors as provided for in these Bylaws.
Section 2. NOTICE. The Secretary shall be responsible for mailing notice of the date, time and location of the Annual Members Meeting to each voting member. Such notice shall be mailed at least ten (10) days prior to, but not more than fifteen (15) days prior to said meeting.
Section 3. NOMINATION. In addition to the candidates reported by the Nominating Committee, any voting member may nominate further candidates from the floor at the Annual Members Meeting.
Section 4. ORDER. At the Annual Members Meeting, the designated number of Directors shall be elected, all of whom shall assume office immediately.
Section 5. VOTING. Each Voting Member in good standing within CIYSL shall cast their votes by secret ballot.
ARTICLE VIII. ELECTION OF OFFICERS
Section 1. ELECTION. At the first Board of Directors meeting, after the Annual Members Meeting, the Board will elect a President, up to two (2) Vice Presidents (the number determined by a majority vote of the Board of Directors present), Secretary, and Treasures. Elected Officers shall hold office for one (1) year. (Amended October 27, 1995)
Section 2. ORDER. At the election meeting of the Board of Directors,
the President, up to two (2) Vice Presidents, Secretary and Treasurer shall be elected in
this respective order. The President shall be elected first and then preside
Section 3. VOTING. Each Voting Member of the Board of Directors in good standing of the CIYSL shall be allowed one (1) vote, which will be cast by secret ballot.
ARTICLE IX. ANNUAL, SPECIAL, AND GENERAL MEETINGS OF THE MEMBERS
Section 1. CHAIR. The President shall preside at all Annual Member, Special and General Meetings of the CIYSL. In the absence of the President, the designated Vice President if two (2) have been elected, shall preside. In the absence of the designated Vice President, the other Vice President shall preside, in whose absence, any Director designated by the President shall preside. All meetings shall be conducted in accordance with Robert's Rules of Order. (Amended October 27, 1995)
Section 2. LOCATION. The place of all Annual Members, Special and General Meetings shall be determined by the Board of Directors.
Section 3. NOTICE. Written notice stating the place, date and hour of all Annual Members, Special and General Meetings shall be delivered to each member entitled to vote at such meeting. In the case of a Special or General Meeting, or when required by statute of by these Bylaws, the purpose for which the meeting is called shall be stated in the notice. Notice shall be deemed delivered when properly deposited in the United States mail. If such date falls on a holiday weekend, the meeting shall be held at the same hour of the next succeeding Sunday.
Section 4. ANNUAL MEMBERS MEETING. The Annual Members Meeting of the CIYSL shall be held in the month of February of each year and notice of such meeting shall be mailed to each members as prescribed by these Bylaws. The Annual Members Meeting shall be for the election of Directors; presentation of Annual Reports and for the consideration of such other business as may properly come before it.
Section 5. SPECIAL MEETINGS. Special Meetings of the Members may be called either by the President, the Board of Directors or not less than two-thirds (2/3) of the Members having voting rights.
Section 6. GENERAL MEETINGS. General Meetings of the members may be called either by the President, the Board of Directors or not less than two-thirds (2/3) of the Members having voting rights. General Meetings shall be held for reporting the business of the CIYSL, conducting training and other purposes as deemed necessary.
Section 7. QUORUM. A majority of the Voting Member representatives eligible to vote shall constitute a quorum. A quorum must be present to conduct any meeting of the Members. Withdrawal of members from any meeting shall not be cause for failure of a duly constituted quorum at the meeting.
ARTICLE X. COMMITTEES
Section 1. APPOINTMENT AND AUTHORITY. The Board of Directors shall appoint all committee chairpersons from among the members of the Board of Directors. Non-members of the CIYSL may serve on Board Committees. All committee chairpersons shall report to the Board of Directors, which shall have final authority to approve all committees, members policies and procedures.
Section 2. STANDING COMMITTEES. The Board of Directors will establish the following permanent committees:
Section 3. APPEALS AND PROTESTS COMMITTEE. The Appeals and Protests Committee shall consist of at least five (5) members. The Committee shall develop and review the policies and procedures for appeals in accordance with established guidelines of the CIYSL and IYSA, for recommendation to the Board of Directors. The Committee shall have the responsibility to accept appeals from individuals or teams. Appeal fines shall be recommended by the Committee and approved by the Board of Directors, annually.
Section 4. Olympic Development Program Committee
Section 5. Referee Committee
Section 6. Scheduling and Format Committee
ARTICLE XI. FISCAL YEAR, BOOKS AND RECORDS
Section 1. FISCAL YEAR. The fiscal year of the CIYSL shall be January 1 through December 31.
Section 2. BOOKS AND RECORDS. The CIYSL shall keep correct and complete books and records, minutes of the proceedings of its Members Meetings, and shall keep at the principal office a record giving the names and addresses of the team members entitled to vote. All books and records of the CIYSL may be inspected by any team member, corporate member, individual member or their agents or attorney for any proper purpose at any reasonable time.
ARTICLE XII. INDEMNIFICATION
Central Illinois Youth Soccer League (“CIYSL”) shall indemnify any Board member against expenses, including attorney’s fees, judgments, fines, and amounts paid in settlement, actually and reasonably incurred in connection with any threatened, pending or completed action, suit, or proceeding, whether civil, criminal, administrative, or investigative, to which that person was, is, or is threatened to be made a part by reason of the fact that he or she is or was such Board member, provided, that a determination is made by a majority vote of a quorum consisting of members of the Board who were not and are not parties to or threatened with any such action, suit, or proceeding, that: (a) such director acted in good faith and in a manner he or she reasonably believed to be in the best interests of the organization; and (b) in connection with any criminal action, suit or proceeding, he or she had no reasonable cause to believe that his/her conduct was unlawful.
ARTICLE XIII. AMENDMENT OF BYLAWS
These Bylaws may be altered, amended or repealed by a majority vote of the CIYSL Voting Members present at any Annual Members or Special Meeting, provided written notice of the proposed actions has been sent to all Voting Members at their last know address at least five (5) days prior thereto.
Amendments to any amendment may be proposed and voted upon at the same time the original amendment is presented.
ARTICLE XIV. DISSOLUTION
The CIYSL may be dissolved by two-thirds (2/3) vote of the Voting Members at a meeting called for the purpose of discussing dissolution. All Voting Members shall be given at least fifteen (15) days written notice of said meeting.
Upon dissolution, the CIYSL shall, after paying or making provisions for payment of all the liabilities of the CIYSL, dispose of all the assets of the CIYSL exclusively for the purpose of the CIYSL in such manner, or to such organization or organizations, as provided under Section 501 (2) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law). All remaining assets shall be distributed to an organization or organizations engaged in activities substantially similar to those of the CIYSL that is not formally affiliated with a Voting Member, and organized and operated exclusively for charitable educational, religious, or scientific purposes as shall at the time qualify as an exempt organization.
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